What should be done if records are kept off-site?

When records are kept off-site, it is essential to notify the regulator about their location. This action demonstrates compliance with legal and regulatory requirements governing the management of sensitive documents, particularly in the context of funeral services. Keeping records accessible and ensuring that regulators are aware of their location is important for accountability and transparency in operations.

Informing the regulator about the records' off-site location helps establish a clear line of communication regarding the handling and accessibility of these documents. It also aids in safeguarding against potential issues that could arise from missing or inaccessible records during inspections or audits.

Maintaining confidentiality of records is important, but this must not override the obligation to report their location to the regulatory body. The mentioned alternatives do not fulfill the requirement for transparency and compliance in record-keeping practices.