If a business has multiple locations, how should they handle record-keeping?

Maintaining separate records for each location is essential for several reasons. This approach allows for better organization and compliance with legal requirements specific to each jurisdiction. Different locations may have different operational needs, regulations, and customer interactions, which can be documented appropriately only if records are kept separately.

Separate records also facilitate easier access to information for audits, inspections, or customer inquiries, ensuring that the documentation is readily available and relevant to that particular location. Moreover, it supports effective internal management, allowing for performance tracking and evaluation specific to each site.

Consolidating records into one location may lead to confusion, lost information, or failure to meet regulatory obligations that require specific records to be maintained at the site where the service was rendered. Disposing of records after a year or only keeping records at the main location could run contrary to legal standards and professional practices that dictate certain retention periods and accessibility of records.